Count the correct location
Keep warehouse and establishment context explicit. Stock in another branch is not stock available on the current shelf, even when the company-wide total looks sufficient.
Warehouse transfersInventory accuracy
Count the stock.
Explain the difference.
An inventory count should improve the next sale and purchase, not become an isolated spreadsheet. SABSUS brings physical counts and stock adjustments into the same inventory workflow as receipts, transfers, write-offs and orders.
- 01 · Define the scopeSelect the location, products and counting moment.
- 02 · Count physicallyRecord what is actually present in the correct unit.
- 03 · InvestigateCompare differences with receipts, sales and transfers.
- 04 · Record the outcomeUse the authorized adjustment or write-off workflow.
Stock accuracy is a process, not a new number.
Changing a balance without understanding its cause hides the problem until the next count. Keep a practical distinction between a missed receipt, a transfer to another location, damaged stock and a counting mistake. SABSUS inventory and write-off workflows provide the operational place to record these events alongside the product.
Keep receipts visible
Check whether recently delivered goods were actually received into the system. An expected purchase and a posted receipt represent different events.
Receiving workflowRecord losses with context
Use write-offs to account for stock leaving the business outside an ordinary sale. Keep a meaningful reason and appropriate responsibility instead of treating every discrepancy as unexplained shrinkage.
Write-offs and inventoryConnect the count to decisions
Use the corrected operational position when reviewing sales availability and purchasing needs. Compare repeated differences by item and location to decide where the team needs a better receiving or handling procedure.
Reports and analyticsExample: investigate before adjusting
A shelf holds fewer units than expected. Before posting a loss, check recent sales, an unrecorded transfer and goods still in the receiving area. If the difference is damage, record the write-off through the authorized process. This example describes a control procedure; it does not claim that software can determine the physical cause automatically.
Stocktaking questions
Can a count replace tracking everyday movements?
No. Counts reconcile the physical and recorded position. Receipts, transfers, sales and write-offs still need disciplined recording between counts.
Can we count only selected products?
Plan the counting scope around the items and location being checked. A targeted cycle count and a full inventory count require different operating procedures; agree on movement cutoffs and staff responsibility.
Will every barcode scanner work?
Hardware compatibility depends on the scanner, connection and application. Confirm the exact device and workflow instead of assuming that the presence of a barcode guarantees compatibility.
Make one stock discrepancy traceable.
Use a representative product, a recent receipt and a physical count to demonstrate the complete reconciliation workflow.
Discuss inventory accuracy