Supplier context
Keep supplier information and purchasing activity together. Use the same product identity through purchasing and stock so staff do not create a second item simply because a supplier uses a different description.
Supplier managementPurchasing and receiving
Ordered is not received.
Received should not be forgotten.
Connect suppliers, purchasing and goods receipts to the same SABSUS inventory used by your sales and operations team. Record what arrives at the correct location and keep differences visible before they become stock or margin problems.
- 01 · Identify the supplierUse a consistent supplier and product reference.
- 02 · Plan the purchaseReview quantities and the receiving location.
- 03 · Check the deliveryRecord the actual goods, quantities and differences.
- 04 · Post the receiptBring the accepted stock into the operational inventory.
A reliable stock balance begins at receiving.
A purchase may be agreed before goods exist at your location. A delivery may arrive short, contain a different item or still be waiting for inspection. SABSUS connects supplier and inventory work so the team can distinguish the commercial expectation from the physical receipt.
Receiving by location
Record the goods where they actually arrive. A central warehouse receipt and a later movement to a sales point are separate steps, giving each location a meaningful stock position.
Transfers between locationsQuantity and unit discipline
Agree how purchased packs and operational units are represented before recording the receipt. A carton and a single unit must not be treated as the same quantity simply because their labels look similar.
Inventory controlCost and payment context
Keep purchasing costs and the relevant financial records available for review. Receiving stock does not by itself confirm that a supplier has been paid, just as paying an invoice does not prove goods arrived.
Business financeExample: a short delivery
The supplier delivers fewer units than expected. Record the accepted quantity, retain the discrepancy for follow-up and avoid increasing stock by the original expectation. If goods move to another branch later, record that movement separately. This is an illustrative receiving procedure, not a promise of automatic supplier dispute resolution.
Advanced procurement requirements such as a particular EDI connector, automatic three-way matching or a custom approval matrix need their own verified configuration. A purchasing module should not be treated as proof of every enterprise procurement feature.
Purchasing questions
Does creating a purchase increase available stock?
An expected purchase should remain distinct from a posted receipt. Use the configured inventory workflow to record accepted goods rather than treating the purchase intention as physical stock.
Can this connect to production and recipes?
Yes. SABSUS includes inventory, recipes and production modules. Consistent product identities and units let purchasing support the materials used by those workflows.
How should existing supplier data be migrated?
Start with suppliers, product references, units and opening stock. Validate a small representative receipt before importing the full working dataset.
Use one delivery to test the whole process.
Bring a supplier document, the actual delivered quantity and the destination location. Review the receipt, inventory and financial context together.
Discuss supplier operations